Colonial Secretary Guide - Flipbook - Page 22
- 21 The out-letter system was simplified in 1913. The following system was proposed by J. B. Hagarty, a clerk
in the Chief Secretary's Office, and adopted:
"I beg to report that there are no less than 31 separate letter books which are being used
in this Branch for copying the Departmental correspondence; and, with a view of
improving and simplifying the system at present obtaining, I suggest that the following
books be abolished:
Treasury; Justice; Public Works; Lands; Mines; Agriculture; Public
Instruction; Miscellaneous book; Police Districts book; Town Clerk
(Sydney) book; Medical book; and the Auditor General's book.
If this course were adopted, 10 books would be abolished, and as an alternative, I
propose that all letters to the various Ministerial Departments be copied in the one letter
book: Police Districts, in the Inspector General of Police's Book; and letters to the Town
Clerk, Sydney, to be copied in the book known as the Municipalities Book.
Communications addressed to the Auditor General, the Inspector General of the Insane,
etc., could, under the new system, be copied in a book to be set apart for letters addressed
to Heads of Sub-Departments.
The following is a complete list of the books:
1.
2.
3.
4.
5.
6.
7.
Treasury
Justice
Public Works
Lands
Mines
Agriculture
Public Instruction
)
)
) One Book to be known as
) Ministerial Departments
)
)
)
8.
9.
10.
Miscellaneous
Auditor General
Medical
) One Book to be known as Heads of Sub-Departments
11.
Police Districts (To be copied in Inspector General of Police Book)
12.
Town Clerk (Sydney) Book (To be copied in Municipalities Book)
13.
14.
15.
16.
17.
Theatres and Public Halls Book
Gaming and Betting Book
Charities Book
Electoral Book
Unofficial Book
(this book to be used for letters re appointment of Js. P.;
Holiday matters; Railway passes; etc.)
Telegram Book
Lord Howe Island Book
Fire Brigades Book
Public Service Board Book
Inspector General of Police Book
Municipalities Book
Agent General's Book
Foreign Book
Letters of Introduction Book
Federal Book
Clerical Book (this book to be now used for Clerical matters only)
Parliament Book
Governor's Book
Public Functions Book
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
TO STAND
it go