REIQ Best Practice Guidelines v03.23 - Flipbook - Page 45
29. ENTRY CONDITION REPORT
(a) Member Property Managers must prepare,
sign and provide an entry condition report for
the property on or before the day the tenant
first occupies the property. The report must
detail the condition, cleanliness and state of
repair of all aspects of the property including
all fixtures, interior and exterior of the
property50.
(b) Member Property Managers must ensure the
entry condition report is accurate, substantially
complete and is supported with clear
photographs evidencing the condition of the
property.
(c) The tenant must mark the copy of the report to
show any parts the tenant disagrees with and
sign and return the copy not later than 7 days
after the date the tenant occupies the property.
(d) Member Property Managers must keep a copy
of the entry condition report for at least 12
months after the Form 18a ends.
30. APPROVED OCCUPANTS
(a) The number of occupants permitted in the
property should be stated in the Form 18a.
(b) Member Property Managers should use
reasonable endeavours to ensure the correct
quantity of persons occupy the property. For
example, taking note of suspicious number of
bedding and other possessions during
inspections of the property.
(c) If a Member Property Manager suspects more
than the permitted number of persons are
occupying the property, they must seek
confirmation from the tenant and notify the
Client.
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31. TENANTS BOUND JOINTLY/
SEVERALLY
If there is more than one tenant at a property,
Member Property Managers may apply and
enforce the terms of a Form 18a against each
tenant jointly and severally.
32. HANDOVER
Member Property Managers must handover
possession of the property to the tenant on the
start date of the Form 18a, unless another date for
handover is agreed with the tenant after the start
date of the agreement.
33. CRITICAL DATES
Member Property Managers should:
(a) diarise all critical dates relevant to their Client’s
Form 18a. This includes timeframes imposed
by the RTRA Act;
(b) provide their Client with a reminder of the
critical dates within a reasonable time of that
date; and
(c) ensure they comply with, as reasonably
practicable, all critical dates.
Note: Member Property Managers should
particularly note the different time frames and
notice periods applying to fixed term
agreements and periodic term agreements.
34. COMPLETE SET OF KEYS
(a) Member Property Managers should ensure
they possess and maintain the locks that are
necessary to secure the property51.
Residential Tenancies and Rooming Accommodation Act 2008, s65
Residential Tenancies and Rooming Accommodation Act 2008, s210
REIQ BEST PRACTICE GUIDELINES
V08.23
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