Quality Assurance Manual - Flipbook - Page 25
Quality Assurance Manual
4.5 Assessment materials and candidate evidence must be stored and transported
securely
This relates primarily to assessments where candidates would gain an unfair advantage by seeing the
assessment in advance when the assessment is carried out under controlled conditions.
iPowerboat Ltd assessments are produced within the centre. Our procedure for management of
these assessments is as follows:
All iPowerboat Ltd staff must take sufficient steps to protect the integrity of the SQA – this
includes adhering to the security steps laid out below.
The responsibility for management of the security of assessments is down to Ryan Tozer.
The assessment question bank will be held on a secure/encrypted cloud-based system of
which all assessors and Ryan will have access too. The cloud-based system is password
protected.
During the course, hard copies of the assessment questions will be locked in the office.
After the papers will be kept in a locked filing cabinet in Ryan Tozer’s office. Only Ryan will
have keys to this cabinet,
This process will be fully explained during staff induction and will be reviewed regularly to
ensure the secure methods used are the most effective.
Transport
As the courses will be run at our Centre, transport of papers will not become an issue. However
should this change, then this Policies and Procedures document will be reviewed and updated
accordingly.
All iPowerboat Ltd staff will be made aware of the following:
The assessments must not be left lying around in classrooms or work rooms,
Assessments handed out to candidates to use must be collected back in and either
shredded, put into confidential waste or stored securely again,
All candidates must be made aware that taking away assessments, copies or images of
assessments is malpractice and could result in a disciplinary process,
Staff who give assessments, copies of images of assessments to candidates out with the
assessment process, without good reason or permission, are committing malpractice which
could result in a disciplinary process,
Any breaches of security of assessment must be reported immediately to Ryan Tozer.
Candidate assessment evidence
All assessment evidence produced by candidates must be held and moved securely. As detailed
above, the assessment evidence will be in hard copy and will be handed over to Ryan in a sealed
envelope ensuring it cannot be altered by others.
The papers will be kept until candidate certification in a secure environment. The SQA will have
access at any point to the papers.
4.7 Candidate evidence must be retained in line with SQA requirements
iPowerboat Ltd will keep all papers until 3 weeks after the candidate is certified. This may be
extended during unforeseen circumstances.
22/05/2021
Page 25 of 34
Quality Assurance Manual
© Copyright iPowerboat Ltd 2021
Version_Final_Draft_0.2