Quality Assurance Manual - Flipbook - Page 29
Quality Assurance Manual
This will be completed within 1 day of the course starting. Ryan Tozer will also check that
iPowerboat Ltd is approved to offer the Awards she is registering the candidates for. She will send all
candidate information to the SQA.
Data cleansing
Ryan Tozer is responsible for cleansing candidate information on the SQA system. This includes any
changes to candidates’ personal details and withdrawal of award entries when past their completion
date and not resulted as a pass or fail. It is the policy of iPowerboat Ltd that students have 12
months after enrolment to attend the course and take the assessment. Ryan will then change the
status of candidates who have not completed their Certificate within the 12 months to Withdrawn.
No extension will be granted for the assessment. However, a resit assessment is allowed for up to 12
months after the Award course.
Data Cleansing will take place monthly with any necessary changes being communicated to the SQA.
6.3 Data on candidate results submitted by centres to SQA must accurately reflect the
current status of the candidate and the qualification
Ryan Tozer has the responsibility for recording candidates results. This will be done electronically but
with paper copies kept on file until candidates’ certification.
Ryan Tozer is the data management staff so he will update records and maintain secure treatment of
all paper copies of the candidate’s papers.
He will also submit successful results to the SQA on Connect within 7 days of the completion of the
course.
6.4 There must be an effective and documented system for the accurate recording,
storage and retention of assessment records, internal verification records and
candidate records of achievement in line with the SQA requirements
iPowerboat Ltd will retain the following records for six years:
A list of candidates registered with the SQA for each qualification offered in the centre;
Details of candidate assessment, including the name of the assessor Internal verification
activity;
Certificates claimed.
All records both paper and electronic will be kept securely as per the iPowerboat Ltd data
management policy.
In the case of an appeal to the SQA against an internal assessment, iPowerboat Ltd will retain all
records including all materials and evidence until the appeal has been resolved. Thereafter,
assessment and internal verification records for appeals cases should be retained for six years,
unless there is a legitimate reason to retain records for a further period.
Where an investigation of suspected malpractice is carried out, the centre must retain related
records and documentation for three years. In an investigation involving a criminal prosecution of
civil claim, records and documentation will be retained for six years after the case has been heard. In
the case of an appeal to the SQA against the outcome of a malpractice investigation, assessment
records must be retained for six years.
22/05/2021
Page 29 of 34
Quality Assurance Manual
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