Conference Agenda Oct 2021 PRINT - Flipbook - Page 29
2.
Responsibilities
3.4.. The quorum for all meetings shall be 3 elected
members. Co-opted members may contribute to
discussions but may not vote on decisions.
2.1. The responsibilities, membership and election of
Policy Development Committee shall be set out in
the constitution and the Standing Orders for the
Conduct of Conference.
3.5. Every effort shall be made to reach conclusions
on the basis consensus, but where that it is not
possible, decisions shall be made by a show of
hands.
2.2. Members shall make themselves familiar with
the relevant parts of the constitution, Standing
Orders for the Conduct of Conference and these
Standing Orders.
3.6. Any member of Policy Development Committee
with a conflict of interest must, during a
discussion, state that they have a conflict of
interest and recuse from voting.
2.3. Members shall
• Attend meetings of the Policy Development
Committee
3.7. A chair will be agreed for each meeting, that
may not always be the Policy Development
Coordinator.
• Attend meetings of their link Policy Working
Groups, with a view to facilitating the
development of policy that can be put to
conference.
2.4. Policy Development Committee shall manage
the outward facing Policy website, taking into
account changes verified following Conference
(as described in the Standing Orders for the
Conduct of Conference).
2.5. PDC shall maintain and up to date contact list
of all PWGs which should be available on the
Members’ Website.
2.6. Policy Development Committee shall provide
optional templates for Policy Working Groups to
assist them with
• the accreditation process
• producing background papers
• Constitution
3.
Conduct of Meetings
3.1. Notification and agenda of meetings shall be
published on the Policy Development Committee
Green Space at least one week before the
meeting. Meetings shall be open to all Green
Party members, as observers. Observers may be
invited to participate in meetings by the chair, but
should otherwise remain silent and if via Zoom,
turn off their camera.
3.2. Minutes of meetings (unless deemed confidential)
shall be published on the Policy Development
Committee Green Space within 7 days of each
meeting.
3.3. Policy Development Committee shall meet at
least quarterly and in between as dictated by
the needs of business and within conference
requirements.
3.8 A minute taker will be agreed for each meeting,
that may not always be the same member.
3.9 Members should attend all meetings and take an
active role in decision-making and supporting the
Policy Development Coordinator.
4.
Decisions that must be taken by a formal meeting
4.1 Interim Policy Positions: In line with the
constitution, Policy Development Committee shall
put in place a process so that when the Political
Committee proposes to them an Interim Policy
Position, they are able to quickly determine that
there is no relevant existing policy in Policies for
a Sustainable Society. They shall then liaise with
the Regional Council to get their agreement that
there is urgency to provide clarity on the Green
Party’s position on this issue. A proposed text
shall be sent to the Regional Council for interim
ratification as urgent business through the
provisions of the Rapid Policy Approvals Process.
Policy Development Committee shall publish
agreed Interim Policy Positions on the members’
website in a dedicated Interim Policy Positions
forum and take the steps required to ensure that
a motion put to Conference to ratify the text (or
otherwise) at Conference and update the Policies
for a Sustainable Society accordingly.
4.2 Record of Policy Statements: In line with the
constitution, Policy Development Committee
shall put in place a review and archiving process
for RoPS and reporting this in their report to
conference.
4.3 Accreditation: where a motion has demonstrated
that it has been properly brought (see A2.3 &
E4.1 of the Standing Orders for the Conduct of
Conference), Policy Development Committee may
accredit the motion.
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