Conference Agenda Oct 2021 PRINT - Flipbook - Page 45
2.1. The Committee shall consist of eleven members of
the Party who are not members of the Green Party
Executive (GPEx), the Green Party Regional Council
(GPRC), Disputes Resolution Committee (DRC) or
Standing Orders Committee (SOC).
2.2 The members of the Committee are elected to serve
for a two year period.
ii) Each GPEW region and the nation of Wales should
elect one member to the Committee.
A10 proposed change: Add to 2.2 i): “In the
event of a member leaving the Committee, the
relevant Regional Committee or Wales Green
Party Committee should hold an election as
soon as possible for a full two-year term.”,
so that it reads: “Each GPEW region and the
nation of Wales should elect one member
to the Committee. In the event of a member
leaving the Committee, the relevant Regional
Committee or Wales Green Party Committee
should hold an election as soon as possible for
a full two-year term.”
ii) Annual Conference should elect one member to
the Committee.
iiii) Each GPEW region and the nation of Wales should
elect or appoint one member to the Committee
each year.
iv) In the event of a casual vacancy, with more than
six months of the term remaining, the relevant
Regional Committee or Wales Green Party may
elect or appoint a replacement to serve the
remainder of the term.”
complaint has been received by the Complaints
Manager, and to hear complaints that have
been investigated.
A10 proposed change: Delete the whole
clause 2.5 and replace with: “The Committee
shall meet at least six times in a calendar year
via Zoom to hear complaints that have been
investigated. Business meetings and hearings
may be held on the last Saturday of the month
except in August and December. Hearings may
be held on weekday evenings.”
2.6 The Committee Chair shall ensure that action minutes
are taken at each meeting by a Minuting Secretary
who is not a member of the Committee, and that
the minutes are available five working days after
the Committee Meeting. Redacted minutes should
be published on the Members’ Website, ensuring
confidential information and identifying details of
members are removed.
A10 proposed change: Delete “five working
days after the Committee Meeting” and replace
with “within a reasonable timeframe”, so that it
reads: “The Committee Chair shall ensure that
action minutes are taken at each meeting by a
Minuting Secretary who is not a member of the
Committee, and that the minutes are available
within a reasonable timeframe. Redacted
minutes should be published on the Members’
Website, ensuring confidential information and
identifying details of members are removed.”
3. Complaints Procedure
2.3 The Chair and Deputy Chair of the Committee shall be
elected annually by the members of the Committee
from amongst their number. The Deputy Chair will act
in place of the Chair in the Chair’s absence or in the
event of the Chair recusing themself.
3.1 The person making a complaint is known as the
Complainant. On receipt of a complaint, submitted on
the official complaint form4, the Complaints Manager
shall
2.4 The Committee Chair shall ensure that all complaints
presented to the Committee under Standing Order
3.10 are reviewed at the first Committee meeting
following receipt of the complaint within a practicable
timeframe.
ii) forward the complaint to the members of the
Referral Group within two working days.
A10 proposed change: Delete the whole
clause 2.4 and replace with: “Complaints
presented to the Committee under Standing
Order 3.10 are reviewed by the Chair or Deputy
Chair and allocated to Investigators within a
reasonably practicable timeframe.” 2.5 The
Committee shall meet six times in a calendar
year to review new complaints and allocate
investigators as soon as possible after a
i) acknowledge receipt of the complaint
iii) log the complaint in the confidential section of the
Governance folder.
A10 proposed change: Insert another clause
(3.2), re-number subsequent clauses and
re-number references to those clauses. “3.2
Legal advice should be sought in instances of
uncertainty throughout the process”
3.2 If a complaint is received with a request for immediate
suspension, the Complaints Manager will pass the
complaint to both the Referral Group, and within one
working day of receipt to GPRC. As soon as practically
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