Brochure 2019-21 (V01/01) - Page 24



Final numbers, menu choices and table plans. All this information is due not less than 6
weeks before your wedding date. A final invoice will be sent 4 weeks before the wedding date
and must be paid within 14 days of the invoice date. Numbers cannot be altered downwards
within 4 weeks of the wedding date. Any last minute addition of guests or equipment (less than
3 days before event) will be deducted from the damages/additional costs prepayment deposit.
Cancellation Terms If the contract is cancelled without good reason (in accordance with clause
8.3 of the terms and conditions), the cancellation charges (outlined in clause 8.4 of the terms
and conditions) will apply.
Wedding Insurance We strongly recommend that you take out adequate wedding insurance
which covers the cost of the catering services.
Please see our full terms and conditions for further information before booking
Next Steps and Booking Information
Booking Nibbles2Nosh
Once you have viewed Upwaltham Barns and shortlisted it as a potential wedding venue then
please feel free to come and visit, email or call us to discuss your day in more detail, ask any
questions and request a formal quotation.
Upon booking Upwaltham Barns, we will be in touch to introduce you to your dedicated wedding
event catering coordinator who will work with you right through until your wedding day.
Nibbles2Nosh has a separate booking process to Upwaltham Barns and we request that your
booking is made with us within 3 months of your venue booking date. We do prefer to have met
up with you within this 3 month period to discuss your day and provide you with a quotation
before proceeding with the booking process. At this time we will require a booking form to be
completed and will request a photograph of the two of you (a selfie is sufficient). On return of
your booking form a deposit invoice will be raised and this will need paying within 14 days of
receipt.
6 – 9 months before the wedding
Once the initial menu, booking form, photograph and deposit have been received most couples
can then relax for a while and start organising other elements of their day. Around this time
you will be invited to one of our Wedding Experience Evenings, which are usually held in March,
June and November each year. Unfortunately places are limited, so the complimentary invite is
for the wedding couple only and is subject to availability and date booked.
3 - 6 months before the wedding
Usually around 3 - 6 months before the event we restart the process with another meeting to
begin finalising your plans. At this point we would discuss any menu changes, confirm your
itinerary, note your current guest list and discuss room plans in more detail.
6 weeks before the wedding
We ask for final numbers, final menu and final room plan 6 weeks before the wedding. This
includes dietary requirements, children’s requirements, band and photographer requirements.
4 weeks before the wedding
Final invoice sent. Payment due at least 14 days before event.
Day before the wedding
Drop off all alcohol, table decoration boxes and table plan to the venue before 12 noon.
On the day
Our Front of House manager will be on hand from 9am to help organise the set up for the day,
meet suppliers and answer any of your last minute questions. We request that you introduce
your Best Man or Woman and Master of Ceremonies to our Front of House manager so that they
may liaise with each other for the rest of the day. Your dedicated wedding event catering
coordinator will also be present from 8.30am-8.30pm on your event day.





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