Greater Columbus Convention Center Event Planning Guide - Page 1



Table of Contents
Section 1: Event Planning
Event Management ........................................................................................................................................... 4
Event Planning Timeline .................................................................................................................................... 4
Engineering ........................................................................................................................................................ 5
Exclusive Services .............................................................................................................................................. 5
Exclusive Services Providers and GCCC Preferred Providers ............................................................................ .5
Applied Graphics…………………………………………………………………………………………………………………………………………..5
Fern Exposition Services………………………………………………………………………………………………………………………………..5
Levy………………………………………………………………………………………………………………………………………………………………5
Mills James Production Services and Rigging…………………………………………………………………………………………………6
Rigging (Exclusive Rigging)...………………………………………………………………………………………………………………………….6
Smart City (Internet)……………………………………………………………………………………………………………………………………..6
Exhibitor Services………………………………………………………………………………………………………………………………………….7
Finance .............................................................................................................................................................. 7
Guest Services Ambassadors ............................................................................................................................. 7
Guest Services Centers ...................................................................................................................................... 7
Operations ......................................................................................................................................................... 7
Parking ............................................................................................................................................................... 7
Parking Areas (Reserved) ................................................................................................................................... 8
Public Relations, Advertising and Marketing… .................................................................................................. 8
Public Safety ...................................................................................................................................................... 8
Sales ................................................................................................................................................................... 8
Section 2: Rules and Policies
Animals .............................................................................................................................................................. 9
Broadcasts ......................................................................................................................................................... 9
Code of Conduct… ............................................................................................................................................. 9
Display Tables .................................................................................................................................................... 9
Display Vehicles…………………………………………………………………………………………………………………………………………….9
Display Vehicle Keys…………………………………………………………………………………………………………………………………….10
Elevators/Escalators…………………………………………………………………………………………………………………………………….10
Exclusive Services and GCCC Preferred Providers…………………………………………………………………………………………10
Identification Badges.…………………………………………………………………………………………………………………………………..10
Insurance, Liability and Damages………………………………………………………………………………………………………………… 10
Motorized Vehicles ............................................................................................................................................ 10
Move In/Out Times ............................................................................................................................................ 10
Prohibited Items ................................................................................................................................................ 10
Public Areas ....................................................................................................................................................... 10
Recorded or Live Musical Presentations ........................................................................................................... 10
Recording and Broadcasting… ........................................................................................................................... 10
Restricted Areas ................................................................................................................................................ 11
Right to Inspect.................................................................................................................................................. 11
Shipping/Receiving ............................................................................................................................................ 11
Signage/Applied Graphics ................................................................................................................................. 12
Unions................................................................................................................................................................ 12
Vehicle Access ................................................................................................................................................... 12
Water Usage for Display .................................................................................................................................... 12
Section 3: Operations Guide and Procedures
Bone Yard and Crate Storage............................................................................................................................. 12
Carts and Dollies ................................................................................................................................................ 12
Digital Signage ................................................................................................................................................... 12
Floor Load and Occupancy Capacities ............................................................................................................... 12
Floor Marking….................................................................................................................................................. 13
Floor Plans and Fire Marshal Inspections .......................................................................................................... 13
Loading Docks .................................................................................................................................................... 13
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