Greater Columbus Convention Center Event Planning Guide - Page 12

$2.50 per square foot for installation plus $1.15 per square foot for graphics removal and disposal. This cost does not include
the cost for graphic production (design or printing) from your selected graphics provider. All graphics requests for approval
must be submitted using the online portal. The online approval system link is SSL certified and contains an automated
graphic approval process. This link - - will show you a glimpse of a sample area
within the GCCC and how the system will enable you to upload and view graphics within a specified area with ease. Orders
received less than 14 days before the event start date will be charged an additional 5%.
Our staff may need to conduct tours of the facility during your contracted times and spaces and will make every effort not to
interfere with your event.
We are a non-union/right-to-work building. You and your exhibitors can load, unload and assemble any equipment needed.
Union labor can be hired via the International Alliance of Theatrical Stage Employees (IATSE) Local #12.
Vehicle Access
Vehicles are not allowed inside the premises of the GCCC unless they are part of a display.

If your group will have vehicles as part of your show, you will be required to have temporary vehicle permit from
the City Fire Department.
Your Event Manager will apply for the City permit and provide you with a copy for your records.
You will be required to have a GCCC Public Safety staff member to monitor the loading docks during the time
vehicles move in and out of the building.
Public Safety will inspect the vehicle and ensure all fire codes have been met.
A copy of the City permit will be placed in the windshield.
The only exception to this rule is if materials are being delivered that could not be transported into the GCCC unless a
vehicle was used to move them.
Water Usage for Display
If your event requires the usage of water on carpeted areas (i.e. potted plants, fountains, etc.) you are required to
protect the carpet from leakage.
All potted plants are required to have water dishes underneath them and visqueen (plastic covering) placed on
the floor.
You will be held responsible for any damage that is caused.
Section 3: Operations Guide and Procedures
Bone Yard and Crate Storage
You may only store crates and other show materials within your contracted space, on your trailers or in the
designated areas on the interior dock area.
All crates and materials must be clearly labeled for your event.
Open lanes of traffic must be maintained within our exhibit halls and on the loading docks.
If you require refrigerated storage, please contact your Catering Sales Manager.
Carts and Dollies
If you need carts or dollies, you or your decorator must provide them.
Digital signage
The Union Station Ballroom, Short North Ballroom and 75 meeting rooms feature digital signs enabling clients to post a
company logo, program times and session names for all events taking place in each meeting space. The signs are 13.5
inches high x 7.5 inches wide, accommodating generally three to four session listings at a time. Signage requests must be
received at least 14 days before the information needs to be posted.
Floor Load and Occupancy Capacities
Exhibit Halls A, B, C and D have an unlimited floor load capacity.
Battelle Grand has a maximum floor load capacity of 200 pounds per square foot.
A single piece of equipment cannot exceed 8,000 pounds.
All our meeting rooms, ballrooms and exhibit halls have a posted maximum occupant capacity, which is
enforced by the City of Columbus Fire Prevention Bureau.


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