Greater Columbus Convention Center Event Planning Guide - Page 19



this category and your Event Manager will assist you in ordering this service.
Rigging
All signs, banners and theatrical items hung inside the meeting rooms, concourse or in the exhibit halls must be hung using
our in-house production company, Mills James. Aisle signs inside the exhibit halls may be hung by your decorator
provided the signs weigh less than 75 pounds and the decorator provides the hi-lift. All banners must be hung no lower
than 12 feet from the floor and cannot weight more than 75 lbs. If they are over 75 lbs., then theatrical rates and
conditions would apply. When you know what your needs are, contact your Event Manager and he/she will assist you.
To obtain this service, complete a Rigging Order Form online at www.columbusconventions.com/exhibitors.
Sound Systems
The GCCC is equipped with in-house sound systems in most of our contracted spaces.
Your Event Manager can further explain the few areas that do not have this service available.
These systems are maintained by our preferred in-house production company, Mills James.
Should you choose not to use Mills James as your production provider, but use the house sound system, you will
incur a house sound patch fee on your final bill.
Special Cleaning
There may be an occasion where “special cleaning” is required during or after your event, based on your decorating needs.
Please inform your Event Manager prior to get a cost estimate of any clean up.

If you, your exhibitors, or your attendees use glitter, spray glitter, hairspray, or confetti as a decorative item,
there will be a fee charged to clean the carpets, walls, building equipment, and escalators in which the material is
found.
The fee will be determined by the size and location of the material and is based on the labor it takes to return the
space to the condition you received it.
Special Equipment
Most of our equipment inventory is provided for your use at no charge.
This includes:
• Registration tables
• Head tables
• Classroom tables
• Chairs (excluding non-standard sets in exhibit halls)
• Lecterns
• Podiums
There are some rentable items considered “special equipment” for which there are charges.
This equipment listing and rental rate information dictates our entire stock and is kept as current as possible.
Within the limits of our inventory, we can provide you with the items shown on this list.
If your meeting runs concurrent with one or two other events, first priority for available equipment will be given
to the group which provides us with equipment requirements first.
Our supply is rarely depleted, but should it happen while you’re in house, we will assist you in researching where
you can rent the items you need.
Telecommunications
You will need to complete a Telephone Order Form to obtain any telephone lines (single, multiple or high-speed data) and
instruments for your staff offices and exhibitors. The order form is available online at
www.columbusconventions.com/exhibitors.
Trash Removal
We make every effort to be good ecologists by recycling as much material as we reasonable can before, during and after
each event.
Because of the variations in volume, we provide for trash removal at a nominal fee to you.
One dumpster pull is included in the cost of your room rental.
If your needs exceed what is provided, you will be charged for the additional pulls.
There will be a charge for each completely filled compactor (dry waste only).
These charges include use of compactors for normal trash and debris.
Inform your Event Manager about specific charges you are likely to incur or if you for see any specialized needs
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